It is important to adhere to the deadlines listed below. If you have any questions about the deadlines or if you are unable to meet the deadline, please contact Natalie Wilkins in advance of the deadline date.
Accommodation: Friday 11th April
A block of rooms has been reserved for World Retail Congress Ltd at London Hilton on Park Lane. This special room rate will be available until Friday, 11th April 2025 or until the group block is sold out, whichever comes first so we recommend booking as soon as possible to secure your place.
Please use the booking link here
Additional Extras: Monday 14th April
Additional Extras
Should you need any of the below services, you can order these via Showcase, our official contractor, they will be on hand to answer any enquiries and orders for your space/POD and all orders must be placed by Monday 14th April. Please contact Ben Collings at Showcase.
- Audio Visual & IT Equipment
- Bespoke Stands
- Electrics
- Furniture. Please click here to see the furniture brochure
- Graphics
Should you wish to purchase something after this date, this will be subject to availability.
Catering Order: Monday 14th April
Catering
All food and beverages for consumption at your stand or meeting room must be purchased from the venue, outside catering is not permitted.
For catering enquiries, please email our Event Manager , Joanna Urban
Artwork/Presentation Deadlines: Monday 14th April
Digital Ad- Please submit your content for your digital advert by Monday 14th April to allow enough time for testing the specs & format.
Mini Lounge artwork- Please submit your artwork for your lounge by Monday 14th April.
Please send your advert and or artwork to Natalie Wilkins
Compulsory Bespoke Stand Forms: Monday 21st April
Compulsory Bespoke Stand Forms.
If you are using your own contractor to build your stand, please submit the following forms by Monday 21st April to Natalie Wilkins
- Health & Safety declaration
- Risk Assessment
- Method Statement
- Stand Plan & Visual Designs of the stand
All forms must be approved by the organiser and venue.
Deliveries & Collections: Monday 5th May
Please inform Natalie Wilkins if you are planning to arrange deliveries/collection for your materials.
Internet Order: Monday 5th May
Internet
We do not recommend that you rely on the venue's free Wi-Fi for your stand or meeting room, as we cannot guarantee the speed of the internet once everyone is connected.
For internet enquiries and orders, please email our dedicated event manager Joanna Urban joanna.urban@hilton.com