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It is important to adhere to the deadlines listed below. If you have any questions about the deadlines or if you are unable to meet the deadline, please contact Diana Colpos in advance of the deadline date.

Compulsory Bespoke Stand Forms: Friday 14th April

Compulsory Bespoke Stand Forms

These forms are compulsory for Bespoke Stands and must be submitted by Friday 14th April. Failure to do so will result in your stand build being delayed onsite. All forms must be approved by the organiser and venue. 


Deliveries: Friday 14th April


Please contact Diana Colpos if you wish to arrange any deliveries. 

Internet Order: Friday 14th April


We do not recommend that you rely on the venue's free Wi-Fi for your stand, as we cannot guarantee the speed of the internet once everyone is connected.

For internet enquiries and orders, please email Noemie Leroy at Hotels Arts Barcelona

Additional Extras: Friday 14th April

Additional Extras

Should you need any of the below services, you can order these via Showcase AVi, our official contractor, they will be on hand to answer any enquiries and orders for your space/POD and all orders must be placed by Friday 14th April. Please contact Ben Collings at Showcase. 

  • Audio Visual & IT Equipment
  • Electrics
  • Furniture
  • Graphics

Catering Order: Monday 3rd April 


All food and beverages for consumption on your stand must be purchased from the venue, outside catering is not permitted.

For catering enquiries and orders, please email Noemie Leroy at Hotels Arts Barcelona

Loading and Unloading: Wednesday 5th April

There is only one parking bay for loading in and loading out which is located in front of the Sofitel Hotel which is adjacent to the Arts hotel. From exiting off the truck in the loading bay outside of the Sofitel Hotel, you have to walk across a pavement to the access lift, take the lift to -1 and walk through corridors to get to the ballroom. From the loading area to the lifts it's approximately a 3 minute walk. The lift is 2.6m wide, ceiling height is 4m.

As there is only one loading bay, and one lift, the organisers are managing a vehicle schedule. Therefore, please can you email  stating the amount of time you require to load in and load out as well as your vehicle details including type and registration. Please can you do this asap so that we can do our best to allocate you your preferred time slot.

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