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It is important to adhere to the deadlines listed below. If you have any questions about the deadlines or if you are unable to meet the deadline, please contact Tashika Udi-Thomas in advance of the deadline date.

Compulsory Bespoke Stand Forms: 5th April

Compulsory Bespoke Stand Forms

These forms are compulsory for Bespoke Stands and must be submitted by 5th April. Failure to do so will result in your stand build being delayed onsite.

All forms must be approved by the organiser and venue. 

Click here to review and complete them. 

Deliveries & Collections: Friday 5th April

All information regarding deliveries & collection and loading & unloading can be found here.

Please inform Tashika Udi-Thomas if you are planning to arrange deliveries/collection for your materials by Friday 5th April. 

Additional Extras: Wednesday 27th March

Additional Extras

Should you need any of the below services, you can order these via Showcase AVi, our official contractor, they will be on hand to answer any enquiries and orders for your space/POD and all orders must be placed by Wednesday 27th March. Please contact Ben Collings at Showcase. 

Click here to view their exhibitor e-guide. 

  • Audio Visual & IT Equipment
  • Bespoke Stands
  • Electrics
  • Furniture. Please click here to see the furniture brochure
  • Graphics

Internet Order: Monday 1st April


We do not recommend that you rely on the venue's free Wi-Fi for your stand or meeting room, as we cannot guarantee the speed of the internet once everyone is connected.

For internet enquiries and orders, please email our Event Manager, Feriel Allik, at Hyatt Regency Paris Etoile.

Catering Order: Wednesday 27th March


All food and beverages for consumption at your stand or meeting room must be purchased from the venue, outside catering is not permitted.

For catering enquiries, please email our Event Manager , Feriel Allik, at Hyatt Regency Paris Etoile.

Accommodation: 18th March

We recommend booking a room at Hyatt Regency Paris √Čtoile before 18th March. After this date, the rooms will be dependent on hotel availability. 

If you require minimum 10 rooms for your delegation, please contact as soon as possible. 

Artwork/Presentation Deadlines

Digital Ad- Please submit your content for your digital advert by Wednesday 27th March

Lounge- Please submit your artwork for your lounge by Wednesday 27th March

Sponsored Event (Breakfast/Lunch/Dinner)-  If you would like to have presentation during your event, please upload your PPT presentation by Tuesday 2nd April to the dropbox WRC folder WRC presentations.

Start up Pods- Please submit the artwork for your Start up Pod by Monday 1st April 


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