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WELCOME

Welcome to the World Retail Congress Speaker Portal, which is a vital part for organising your participation at the event.

If you have any questions, please do not hesitate to contact us.

Register for your speaker badge

All attendees, including speakers, must register their details for their onsite pass ahead of the event.

  • Click here to register

  • Enter your unique email address

  • Select the 'Speaker' category 

  • Create a password for your account (this will allow you to amend your details)

  • Complete your details

  • Enter the unique code WRCSPEAK23

  • Submit your registration - you will shortly receive a confirmation email of your registration

Submit your Presentation

Submit your Presentation

If you are supporting your speaking slot with a presentation then please upload your PPT presentation by Monday 10th April to the dropbox WRC folder WRC presentations.

If you have any issues uploading your presentation, please contact Ruth Howlett

·       Upload your original PowerPoint file (not a pdf) in a 16:9 ratio

·       If you update your presentation, please just upload again and apply a version number to the end of file name i.e. ‘v2’

·       Please remember to bring a copy of your final presentation to WRC and ensure you can easily access a back-up.

It is important to name your presentation correctly so that we can allocate it to yourself. The naming convention is your ‘first name surname_Organisation’ for example ‘Niamh_Stone_RetailWeek’.

*Please note Panels do not need to provide any presentations

After this date you must bring your presentation to the venue on a USB stick at least 2 hours before your session. 

If you are unsure if you have a presentation speaking slot, please contact Ruth Howlett

Presentation Requirements

The presentation requirements below must be adhered to. Kindly note that you will need to make changes to your presentation if the requirements are not adhered to. Our AV team is not able to make any amendments to your presentation.

  • The presentation ratio must be 16:9 widescreen
  • Video format MP4 H264 Codec
  • Font size – we recommend you use a font big enough so the text can be read by everyone

Videos

Videos must be embedded in PowerPoint on automatic start. We also require the original video in the format mentioned above, as backup.

Please do not include any links to videos that rely on internet access (i.e. Youtube) as these may not work during your presentation.

Live Demos

If you are planning on having a live demonstration as part of your session that relies on internet access, we are unable to guarantee a sufficient connection onsite so please let Ruth Howlett know as soon as possible to avoid any disappointment.

Amendments

If any amendments are made to your presentation before 5pm on Monday 24th April, please email the updated version to Ruth Howlett.

If any amendments are made to your presentation after after 5pm on Monday 24th April, please bring a copy of the updated version to the venue on a USB stick at least 2 hours before your session so that we can upload it onto the system. After this time we will not be able to upload a new version of your presentation and the one that we have on file will be used.

Key Points to Remember

  • Images and graphics can maximize the impact of your presentation
  • Try to keep to 10 slides for a 20-minute presentation
  • Slides should be visual rather than text-heavy
  • If you are using Prezzi or Keynote, please let us know as soon as possible
  • If you are using your own Macbook or iPad you will need to provide individual adaptors for the HDMI connector
  • If you are using your own computer you will need to use this from the lectern so please let us know as soon as possible

Please note the presentation terms and conditions

  • If you are using a presentation deck you must send this within 2 weeks of the event for review – World Retail Congress reserves the right to cancel the speaking session if the presentation is not provided in this time
  • We reserve the right to film your session and use the content across World Retail Congress platforms
  • By appearing on stage you grant World Retail Congress all applicable rights to use the footage as World Retail Congress chooses to promote the event
  • We reserve the right to share any slide deck after the event with attendees of the event
  • All content used in your session must adhere to all copyright rules

Congress Timings and Arrival On Site

  • We encourage our speakers to attend the duration of the World Retail Congress. However, we appreciate that you lead very busy lives so if you’re unable to attend all days of the event, please ensure you arrive at the Arts Hotel at least one hour before you’re due to speak.

  • Upon arriving at the Arts Hotel, please go to the Speaker Registration Desk located on level -1 Conference Center , where you’ll be able to collect your badge to access the event.

  • Once you’ve collected your badge, please make your way to the Speaker & VIP Lounge on the same floor. 

  • At the speaker & VIP lounge you’ll be greeted by Ruth.

  • There will also be two technicians available to assist you with your presentation.

  • The lounge is reserved for our speakers and VIPs. There’ll be refreshments and seating for you to unwind & where applicable meet with your panelists before your session begins.

  • Please make your way to your stage 30 minutes prior to the start of your session.

  • Once at your stage, a stage manager will meet you and assist with you being miked up.

Monday 24 April
15.00 - 20.00 | Pre-registration

Tuesday 25 April - RESILIENT RETAIL
07:30 - 18:00 Registration Open
08:30 - 12:30 Retail Study Tour 
10:30 - 12:50 Future Retail Challenge
12:00 - 13:00 Welcome Lunch & Networking
13:00 - Opening of the World Retail Congress
15:30 - 15:50 Refreshment break & Networking
15:50 - 18:00 World Retail Congress Content Sessions
18:00 - Close of Day 1
18:30 - 21:30 World Retail Congress Opening Party at La Llotja de Mar
19:30 - 22:00 Hall of Fame Dinner (Invitation Only)

Wednesday 26 April - PURPOSEFUL & TRANSFORMATIONAL RETAIL
08:00 - 08:45 Wake up with the retail leaders Breakfast Briefing 
09:00 - 10:50 World Retail Congress Content Sessions
10:50 - 11:30 Networking Break
11:30 - 12:30 World Retail Congress Content Sessions
12:30 - 13:30 Lunch & Networking
13:30 - 17:45 World Retail Congress Content Sessions
18:00 - 19:30 World Retail Congress Cocktail Reception, Arts Hotel
18:30 - 20:00 Women in Retail Reception, Arts Hotel

Thursday 27 April - CUSTOMER-FOCUSED RETAIL
08:00 Wake up with the retail leaders Breakfast Briefing 
09:00 - 10:25 World Retail Congress Content Sessions
10:25 - 10:55 Networking Break
10:55 - 12:35 World Retail Congress Content Sessions
12:35 - 13:35 Lunch & Networking
13:35 - 15:20 World Retail Congress Content Sessions
15:20 - Close of the World Retail Congress

Accommodation

We have negotiated rates at the Arts Hotel, to secure your reservation please click here

A-Z Information

Click here to view A-Z Information

Buy Extra Passes

Retailer speakers are entitled to a discount for additional retailer tickets. Please contact Kayley Hunt to receive the discount code and instructions on how to purchase the additional tickets.

FAQs

Rehearsals / Pre-session meetings

1) Is there a room I can use to practice my presentation?
Rehearsals are available for presentations only, on a first come first served basis and must be requested prior to the event by emailing Ruth Howlett

2) Can I speak with my fellow panellists before the event?
We will be in contact with you to introduce you to your fellow panellists.

3) Can I see the questions I’ll be asked in my panel session beforehand?
One month before the event, we will introduce you to your fellow panellists and moderator via email. Panellists can then submit questions and key points they would like to cover during the session.

Presentations

1) Can I provide presentation slides for my panel session?
Please note that as a panellist, you are not required to give a presentation. Please contact Ruth Howlett if you would like to do so. 

2) What format do you need presentations in?
Presentations must be in PowerPoint widescreen 16:9 format, and must be submitted by email to Ruth Howlett

3) What format do you need videos in?
Videos must be embedded in PowerPoint presentations, and need to be on automatic play. We also need the original video supplied separately as back-up in the video format MP4 H264 Codec.

4) Why do my slides need to be wide screen?
This is to ensure that the presentation fits on our event screen, if the presentation is in a different size it will not fit the screen and some text / visuals will be lost on screen.

5) Can I use my own laptop for my presentation?
If you are using your own computer you will need to use this from the lectern, therefore please inform Ruth Howlett at least 3 weeks prior to the event.

6) When do I need to send you my presentation?
The deadline date to submit is Monday 10th April

7) Who do I send my presentation slides to?
Please email your presentation to Ruth Howlett

8) Can I check my presentation before my session?
Rehearsals are available for presentations only, on a first come first served basis and must be requested prior to the event by emailing Ruth Howlett. Please note that if a rehearsal has not been requested and confirmed by Natalie, you will not be able to check your presentation onsite.

9) I’ve made changes to my presentation. Can I bring an updated version with me?
Please bring this to us on a USB stick to your stage at least 1 hour before your session, so that we can upload it onto the system. After this time we will not be able to upload a new version of your presentation and the one that was submitted pre-event will be used.

10) Do I need to bring adaptors for my laptop if I’m using my own?
If you are using your own Macbook or iPad you will need to provide individual adaptors to DVI connector.

11) Can I send you a different version of my presentation to use on the website?
Yes, please bring this on a USB stick to your stage, or submit it to Ruth Howlett within 3 days after the event.

12) Can I have copies of the presentations from the event?
Authorised presentations will be available on the website post-event.

General Information

1) What time do I need to arrive for my session?
You must arrive at your session location 15 minutes prior to your session.

2) Can I have the most up to date agenda?
All updates to the programme will appear on the event website, however we will also give you the most up to date programme on arrival at the event.

3) What time is my session?
Please see the most up to date agenda on the website. We will contact you if your timing has changed.

4) What room is my session taking place in?
Please see the most up to date agenda on the website. We will contact you if your session location has changed.

5) I want to change the title / topic for my session. How do I do this?
Please contact Ruth Howlett, kindly note that onsite changes are not permitted.

6) My details are incorrect on the website. How can I amend these?
Please contact Ruth Howlett

7) I have a new photo. Can you use this one instead?
Please send your photo to Ruth Howlett

8) I have an updated bio. Can you use this one instead?
Please send your updated bio to Ruth Howlett

9) Can I attend all sessions if I want to?
Yes, all sessions are open to speakers and attendees.

10) Can I bring colleague(s)?
If you would like to bring a colleague, please contact Ruth Howlett

11) I haven’t completed the registration form, can I do this onsite?
No, you must complete the registration form pre-event. Failure to do so will result in you not being registered for the event and your badge will not be ready for collection onsite.

12) Can I pick-up my colleagues name badge?
No, you are only able to collect your own badge.

13) I need to buy extra passes, can I have a discount?
Retailer speakers are entitled to a 15% discount for extra passes for retailers. Please contact Ruth Howlett for your unique discount code

14) Do you have any recommended hotels in the area?
This information will be provided shortly.

Photos and Filming

1) Can I have photos of my session?
Please contact Ruth Howlett prior to the event if you would like to request photos.

2) Can I have photos of my session on the day?
Photos are not available onsite.

3) Will all sessions be photographed / filmed?
All sessions will be photographed, however they will not be filmed.

4) Will you be sending / sharing all the photos from the event?
A selection of photographs will be shared on the event website post-event.

Promote your Presence

In order to promote you as a speaker for World Retail Congress, we encourage you to submit your photograph and biography as soon as possible. We also strongly recommend that you promote your presence at World Retail Congress on your website, via email and across your social media channels using #WRC2023

If you would like any personalised banners, social cards or would like to discuss other ways to promote your presence further, please contact Niamh Stone.

Request a Rehearsal

Rehearsals are not mandatory and are available for presentations only. If you would like to book a 15 minute time slot for a rehearsal please email Ruth Howlett 

Please note that your rehearsal is not confirmed until you receive a confirmation email.

Floorplan

floorplan

Getting to the Venue

Hotel Arts Barcelona

Carrer de la Marina 19-21, 08005 , Barcelona, Spain

Hotel Arts Barcelona is located in one of the city’s major attractions, on the beachfront and in front of the Olympic Port. In addition to having large terraces and gardens, it is perfectly integrated into the city and its extraordinary location offers magnificent views of both Barcelona and the Mediterranean.

Please visit the venue website for more details on directions and transportation. 

Airports

From Barcelona El Prat International Airport   

  • From the airport take the C31 towards Barcelona
  • Turn off to the right at exit 196B towards the Ronda Litoral B10
  • Keep to the right hand side for about 10 kilometres
  • Take the exit number 22 Marina-Port Olimpic.
  • Keep right and the hotel is located about 500 yards on the right after the second set of traffic lights.

By Car

From the South : Tarragona or Zaragoza

  • Enter Barcelona on the A7 motorway
  • Before you reach the city center there is an exit to the B20 which is the Ronda de Dalt
  • Take this turning then follow signs for B-10 which is the Ronda Litoral
  • Take this turning and continue until exit 22 Port Olimpic
  • As you leave the Ronda you go through two sets of traffic lights andturn right to the hotel after the third set of traffic lights onto Carrer Marina. About one hundred yards down the road you will find the entrance on your right to the Porte Cochère of the hotel.

From the North: Girona and France

  • From the A7 motorway take the indications for Barcelona Port.
  • Keep right and and look for indications to Ronda Litoral B10.
  • Once on the Ronda Litoral the exit is number 23 Marina Port Olimpic.
  • As you leave the Ronda you will go through four sets of traffic lights until you reach the Plaça dels Voluntaris a round about.
  • Take the third exit into Carrer Marina and one hundred yards down the road you will find the entrance on your right to the Porte Cochére of the hotel.

SUGGESTED TRANSPORTATION

Please call us +34 93 221 1000 to inquire about transportation services and fees.

We are looking forward to welcoming you to the World Retail Congress in April.


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